Right now you are the bottleneck to your clinic's growth. We fix that.
We install The Warm Market Funnel — a patient acquisition system that fills your staff PTs' schedules with pre-educated, high-intent patients who actually complete their plan of care.
30 minutes · Zero pitch · Written findings you keep either way
The autopsy
Why the last agency didn't work
They ran a $49 evaluation to strangers. Here's what that actually buys you.
A discount offer to cold traffic
- Filters for price shoppers
- Asks strangers to commit on touch #1
- Most ghost. Half who reply don't show
- One or two visits, then gone
- Your staff PTs resent who's on their schedule
- $10–15k gone, clinic unchanged
The Warm Market Funnel
- Filters for the problem you treat
- Asks after 5–15 touches of real value
- Arrives already trusting your expertise
- Completes the plan of care
- Fills your staff PTs' schedules, not yours
- Your positioning goes up, not down
The diagnosis
The 4 Bottlenecks to Your Clinic's Growth
Not enough people know you exist
A reach problem. Referrals and Google cap out fast.
Nobody's raising their hand
A trust problem. You sound like every clinic nearby.
Interested people aren't booking
A follow-up problem. Response speed decides it.
The wrong patients are booking
An offer problem. You're attracting bargain hunters.
The mechanism
The Warm Market Funnel is Built on Three Pillars
Build the trust
Instead of a discount, we run niche-specific lead magnets to your local market — "The 3-Phase Lower Back Recovery Protocol." Only someone with that problem downloads it, so you build a warm, self-qualified audience at $1–$3 a lead.
Monetize the trust
Now we make the offer — to people who've already consumed your expertise. No $49 anchor needed. They book because they want your clinic, not the cheapest one in town.
Follow up prompt, personal, persistent
Wait an hour and your conversion rate collapses. Your front desk can't fix that, because it's busy running a clinic. So we install Hugo.
The AI agent
Meet Hugo
A world-class appointment setter at your front desk, 24/7, for a fraction of the cost of hiring one.
Replies in seconds
By SMS, the moment they opt in — including 9pm on a Sunday.
Qualifies the case
What's wrong, how long, what they've tried, and whether they're insurance or cash-pay.
Routes to the right clinician
So your staff PTs fill up, not just you.
Handles unlimited volume
Scaling ad spend never means scaling admin.
Proof
We built this system inside our own business first
Designed, broken, and rebuilt with our own money on the line — not on a client's budget while we figured out what works.
Fit
We take five clinics a month. One per market.
We'll never run this system for two clinics competing over the same patients.
Built for you if
- You're doing $20k+/month with capacity you're not filling
- At least one staff PT's schedule needs volume
- You won't cut price to win work
- You can fund $500–$1,000/month in ad spend to start
- You want a system you own, not a retainer you rent
Not for you if
- You're under $20k/month — the math doesn't work yet
- You want leads next week with no build
- Your clinical outcomes or reviews are genuinely weak
- You want someone to "just run some ads"
- You're shopping for the cheapest agency
Built for cash-pay and hybrid practices looking to grow their cash-pay services.
The guarantee
2x your investment in six months — or we work for free until you do
Not a refund you have to fight for. If the system hasn't returned double what you've paid us within six months, we keep going at no further cost until it has. We'll show you exactly how it's measured on the Diagnostic Audit.
The next step
The Diagnostic Audit
Before anyone talks about working together, we tell you what's actually broken.
30 minutes with Nick or Ben. You get written findings with specific, actionable fixes — whether or not you ever work with us. If we're not a fit, we'll say so and point you somewhere better.
What we review
- Your ads — what's working, what's bleeding money
- Your funnel — where prospective patients fall out
- Your offer and pricing — whether it matches the patient you want
- Your capacity — schedule utilization, drop-off rate, cancellations, who's underbooked
- Your payer mix — in-network, cash-pay, or hybrid, and which patients actually carry your margin
Questions
The things clinic owners actually ask
What does it cost?
It depends on your clinic's size, capacity, and growth goals — everything we build is custom, so a published price would be fiction. We lay out the exact numbers on the Diagnostic Audit. Ad spend is separate and paid directly to Meta, typically $500–$1,000/month to start.
How long until I see results?
We typically have the system live within 14 days. Leads start coming in right away, and the first bookings can happen within the first 14–21 days. Results increase from there as your warm audience builds.
We already run Google Ads and rank well locally. Why Meta?
Keep them. Google harvests demand that already exists — a finite pool you split with every clinic nearby. Meta creates demand by reaching people who have the problem but haven't started searching yet. It's the half you're missing, not a replacement.
It's also how you build a direct-access pipeline. Physician referrals put someone else in control of your volume. This puts self-referred patients on your schedule without a script — subject to your state's direct access rules, which we check during the audit.
Won't an AI agent texting patients feel impersonal — or cause compliance problems?
Hugo is trained on your clinic's terminology and your patients' actual language, and his job is rapport and routing, not pitching. A reply in fifteen seconds reads as attentive — the impersonal experience is the one where nobody replies until Thursday.
He never quotes price and never gives clinical advice, and every client-facing asset is reviewed against state PT board, FTC, and HIPAA rules.
How do I know this will work for my clinic specifically?
That's what the Diagnostic Audit is for. We look at your market, your offer, and your capacity, and if the model doesn't support your situation we'll say so rather than take your money to find out together. We also take one clinic per market, so we're never optimizing against ourselves.
Do you work with chiropractors or other allied health clinics?
Physical therapy is our focus, and that focus is why the system works. We do take a small number of chiropractic and allied health practices where the model translates cleanly — flag it on your application and we'll give you a straight answer.
Find out what's actually broken
No cost. No obligation. No pitch unless you ask for one.
30 minutes · Written findings you keep · Five clinics per month, one per market